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| Hotel Accommodation |
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Toptour Corporation has reserved rooms at hotels in Yokohama for the Meeting.
Participants wishing to reserve hotel accommodations should complete the application form and return it together with total amount of room charge either by E-Mail or Fax to reach Toptour Corporation no later than 16 April, 2009. (Japan local time)
To confirm reservations, accommodation charges need to be included.
Hotel reservations will be processed on a first-come forst-served basis.
If your selected hotel is fully booked, you will be assigned to a room in a hotel as close as possible to the one of your choice.
After receiving your hotel application form and payment, Toptour will send you a confirmation informing you of the name of your hotel and the exact accommodation charge.
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| Rank |
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Hotel
Code |
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Name |
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*Room Rate Per Night |
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Location |
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Single S/S |
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Twin T/T |
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| A |
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1 |
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Yokohama Grand Intercontinental Hotel |
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*¥22,000
*¥25,000
(T/S) |
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*¥24,000
*¥27,000
(T/T) |
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13 min. walk from JR Sakuragicho Sta. , adjacent to the venue. |
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| B |
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2 |
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Yokohama Sakuragicho Washington Hotel |
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¥11,500
(S/S) |
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- |
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2 min. walk from JR Sakuragicho Sta. |
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| C |
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7 |
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Yokohama Heiwa Plaza Hotel |
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¥7,350
(S/S) |
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- |
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5 min. walk from JR Sakuragicho Sta. |
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9 |
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Hotel Route Inn Yokohama Bashamichi |
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¥7,300
(S/S) |
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- |
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7 min. walk from JR Kannai Sta. |
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T/S single use of a twin room
S/S single use of a single room
T/T twin use of a twin room
*Yokohama Grand Intercontinental ;
Upper figure: from May 19 to 21
Lower figure: On May 22
- All room rates are as of January 2009 and are subject to change.
- Payment should be made in Japanese yen only.
- Accommodation charge includes the rate per night with breakfast, tax and service charge.
(In case of a twin room, the charge is for two persons.)
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Contact Address for Hotel Reservation
 Application form (PDF)
JSAE Spring Convention 2009 Desk (in charge: Ida and Mikami)
Toptour Corporation, Yaesu Branch
Shinmakicho Bldg. 6F, 1-8-17, Yaesu Chuo-ku, Tokyo, 103-0028, Japan
Fax. +81-3-3231-4610, Tel. +81-3-3231-0431, E-mail:yaesuhoujin44@toptour.co.jp
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| Payment |
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The application form should be accompanied by a payment covering the hotel deposit. All payment must be in Japanese yen. The remitter's name should be the same as the participant's.
Payment should be made by:
- Credit card (Visa or AMEX ,only)
Please fill out the necessary information with your signature in the credit card section of the application form.
If your card is AMEX card, please send the copy of the card's back with the application form.
- Bank transfer to
Name of Bank: Bank of Tokyo-Mitsubishi UFJ/Yaesudori Branch (022)
Account No.: 1515402
Account Name: Toptour Corporation Yaesu Branch
Swift code: BOTK JPJT
A copy of the bank transfer receipt should be attached to the application form.
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Confirmation
Upon receiving your application form and remittance, Toptour Corporation will send you a confirmation after the dead line.
Please be sure to bring this confirmation with you when you check-in at your hotel.
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Change or Cancellation
For any change or cancellation of hotel reservation, written notification (by e-mail or FAX) must be sent directly to Toptour Corporation.
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Cancellation charges
Hotel Accommodation
Cancellation from April 29 (Wed.) to 11(Mon.)･････････････････････････20% of accommodation charge per one application
Cancellation from May 12 (Tue.) to the two days before the stay･･･････30% of accommodation charge per one application
Cancellation on the previous day･････････････････････････････････40% of accommodation charge per one application
Cancellation on the day concerned････････････････････････････････100% of accommodation charge per one application
*Cancellation available within our business hour (9:00-17:00), Japan Local Time.
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Refund
Refunds will be made after deducting any bank and/or credit card service charges, and cancellation penalties.
If the payment is made by credit card, reimbursement will be made through the credit card company.
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| General Information for Tourist |
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Passports and Visas
All persons entering Japan must have a valid passport.
In addition, persons coming from certain countries must have a visa issued by a Japanese consul in their country.
Please be aware that in some cases it takes more than one month to obtain a visa.
For details, please inquire at your nearest Japanese Embassy or Consulate.
Website:http://www.mofa.go.jp/j_info/visit/visa/index.html
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Currency Exchange
Only Japanese yen is acceptable at stores and restaurants.
You can exchange money at the airport, foreign exchange banks and other authorized exchanges upon presentation of your passport.
The exchange rate is roughly 92 yen to 1 US dollars, 120yen to 1 Euro (as of January 2009).
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Insurance
Participants are advised to provide their own personal insurance as the organizing committee will assume no responsibility for accidents, sickness, theft or property damage.
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Electrical Appliances
Japan operates on 100 volts for electrical appliances. The frequency is 50 Hz in eastern Japan including Yokohama.
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Tipping
There is no custom of tipping in Japan.
Instead, at places such as restaurants, bars and hotels a 10% service charge is usually added to your bill.
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Climate in Yokohama
May is one of the best seasons for visiting Yokohama.
You will be able to enjoy a comfortable stay during the conference.
In May, the average daytime temperature of Yokohama is between 21.8℃ and 14.7℃.
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Hotel Accommodation